IMS Accounting ( Newly Updated March 2010 )

IMS Accounting is an inventory management solution that allows you to manage the activity of your business and still keep your existing accounting software. IMS integrates crucial activities, such as business operations that fall outside the range of financial systems, into your business. This ensures that you have real time information for decision making. IMS runs on a proprietary multi-user database and supports the multi company, multi user business- ranging from a single user to over a hundred users.

The May 2010 IMS (Inventory Management System) revision incorporates our latest state-of-the-art credit controls.

IMS Features

Invoicing, Inventory and Purchasing

Multiple Units of Measure (random weight (kg) and units)
Barcoding
Stocktake and Location Management
System allows for Negative Stock
Pricing Levels and Discounts
Inventory Forecasting and Replenishment
Sales Graphs, Top 10 Customer and Stock Pie Charts
PDF output options for invoices, statements and stock reports.
Bulk End of Period Emailing
Superior Invoicing Control panel with relevant information at your fingertips.
Purchase directly via a dedicated Supply Module.
Use multiple Customer Sale Groups and Supply Categories
Business Solutions & Training
4 Invoicing Processes: Quote to Pro-forma to Invoice, Pro-forma to Invoice, Quote to Invoice or Invoice only

Common Accounts Receivable Module (all industries) :

You can manage your Accounts in an effortless manner, largely due to the powerful features incorporated within our Accounts Receivable module. Its user-friendly interface gives you the ability to quickly invoice your customers and enter payments.

Data Analysis

The system mainatains a comprehensive audit of all client, supply and stock movements which may be used to generate an extensive array of reports
These are available in both tabular and graphic form, or may be exported to excel.

Examples are:

Sales over a user defined period by client
Sales over a user defined period by stock item
Daily sales over a user defined period
Sales may be filtered by rep, area, dissection etc.

Accounts Receivable Partial Feature List

Generate pro-formas / invoices.
Apply payments from customers towards an unlimited number of open invoices at one time.
Quick access to customer notes and transaction history via AR review allowing you the ability to quickly recall a customers' past conversations while talking to them on the phone.
Accounts Receivable balance broken into Current, 30, 60, 90 day periods.
The ability to put customers and stock items on hold.
Assign sales person to each pro-forma /invoice
Assign unique customer order number to each pro-forma /invoice
Copy previous invoice to new pro-forma or invoice
Use of Company Logos on picking, pro-forma and invoice forms
Ability to view extensive (currrent and pre-current) customer history in real time.
Support for weight on invoicing.
Print custom messages on pro-forma / invoice
Flexible customer statement terms options
Check stock levels as items are being ordered / invoiced
Real time stock details
Lookup warehouse stock details during order / invoicing
Invoices and Statements may be output to pdf and emailed
Display customer notes while accessing master file
Unlimited line items per order / invoice
Create "misc" charges within order / invoice
Payments by card, cash or cheque.
Unique notes per order / invoice
User defined or auto generated numbering (customer id, order #, invoice #, etc.)

Accounts Receivable Reports Include:

Invoice Sales By Salesperson.
(Displays Invoices by Salesperson .)
Invoicing Details
(Displays Invoices that have been partially or fully paid.)
Receivables Aging Statement
(This consolidated report displays the sum of all unpaid invoices for a customer.)
Receivables Aging Detail by Terms
(Receivables Aging Detail by Terms groups every unpaid invoice for a customer by current, over 30, over 60 and over 90 days past due)..
Sales Tax Summary
(Displays the Sales Tax summary on Invoices and calculates the totals.)
Invoice Monthly Totals
(Displays sales totals for each month.)
Sales Transaction Totals
(Displays detailed sales transactions for a specified date range.)
Sales Transaction Monthly Totals
(Displays sales totals for each month. Includes Invoices, Credit Memos, Finance Charges and Opening Balances.)
Receivables Aging Summary
(This detailed report displays every unpaid Invoice showing how many days past due customers are and also how much they still owe.)
Receivables History
(This report shows you the payment history on all invoices for each customer and displays every payment made to those invoices.)
Customer Phone Directory
(List all the Customers alphabetically.)

Common Inventory Control Module (all industries):

Our Inventory module gives you the ability to better manage your inventory, warehouses and component parts. It highlights highly advanced pricing features that give you an almost unlimited flexibility in pricing your items.

Inventory Control Partial Feature List

Quickly update quantities in stock using the Inventory Adjustment form
Advanced reports gives you sales order history as well as stock information, allowing you to make informed buying decisions
Comprehensive stock control with full auditing.
Full Barcoding facilities .
Ability to print barcode labels.

Inventory Control Reports Include:

Inventory Transaction History
(Transaction History including quantity, price and date of any Product bought or sold.)
Physical Inventory
(Displays number of items in stock and the items cost.)
Inventory List By Item No
(List of Inventory Items by Item No.)
Inventory Usage
(Categorizes your inventory items by the total quantity ordered. This report is great for seeing what inventory items are the most popular and what items are not.)
Sales Total By Item No
(Displays cumulative sales price for each item in a selected period.)
Inventory List By Sales Price
(A list of Inventory By Sales Price.)
Category Lists
(A list of Category information.)
Inventory Pricing Level
(A list of Inventory with Pricing Level information.)
Inventory Reorder Point
(Displays any inventory items where the stock has dropped below the reorder point.)
Inventory Valuation
(A list of Inventory and its Valuation.)

For further information please contact our office (P) 07 3371 0915 or (F) 07 3371 4447 or (E) email@datamaster.net.au

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DATAMASTER ® Solutions

Datamaster has been a leading provider of ITC consulting, business solutions, and security/data recovery services for more than 28 years.

We are committed to the mission of creating, promoting and advancing technological solutions that address business and societal needs for organization, information, communication and learning. A provider of custom and commercial software products for the areas of private industry, local businesses, government and education.

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About our organization:

Data Master was launched in 1984 as a software development house with the aim of assisting companies to convert manual systems into the latest information technology. Since then we have continued to upgrade clients as technology proved ready for deployment. Our development has been 90% driven by Microsoft technology and we were one of the earliest Queensland companies to provide server based office networks solutions and deploy Windows NT and the Windows for Workgroups network as an alternative to the once dominant Novell solution.

Over the decades our company has been constant in adopting new ideas and researching and deploying the latest trends in technology. And although it has been difficult at times, we have successfully convinced many recalcitrant clients to share in our vision and join in the journey.

Though many projects were co-developed with our clients, all our systems have shared the expertise and resilience of our in-house developed multi platform code libraries. It’s the deployment of these libraries that supports our ability to solve highly complex projects with maximum speed and efficiency.

Because we support clients across diverse industries our resultant core libraries have provided an extraordinary ability to distil synergy between e.g. food technologies, process manufacturing and warehousing that allows each industry to benefit from the research and development conducted for another. Cross-industry diversity has assisted us to provide unique competitive solutions for clients and allowed us to be ever prepared to assist them through any global financial downturn.

Our programming specialties include server based multi-tier applications, database management, financial applications, stock warehousing, stock control, manufacturing, process control, training and systems auditing.

Our programming tools include: All Microsoft Visual Studio Suites, MS SQL, ODBC, Progress, Universe, Microsoft Net, Java, HTML, DHTML, MS PDS & Assembly Language.

Data Master Pty Ltd was incorporated June 1984.

We have provided solutions for:

Cloud Security
Network Security Management
Website Security and intrusion analysis
Post disk failure data recovery.
Multi level fault tolerant server backup systems.
Warehouse Stock Control Systems.
Sales analysis and Product movement graphical interfacing.
Hire and Asset tracking
Road Transport Vehicle Management (P&L)
Auction Software
Wholesale Produce Distribution (Fresh fruit and produce markets)
Retail and POS
Scaffolding Applications
Construction site equipment monitoring
Manufacturing Process Monitors
Manufacturing Graphical Interfacing
Security Applications
Accounting Solutions
Engineering Applications
Sporting applications
Mining Exploration Data Analysis
Real-TIme Electronic Sensoring and Graphing
Database conversion
Cross-System interoperability
Real Estate contact management
Barcoding Applications
Retail Product Labeling
Pallet Tracking
Payroll Systems
Convention and Exhibition Management
Remote MessageQ Applications
Microsoft Sequel Server Applications
Point of Sale
MobilePhone, Smartphone and Tablet applications.

Our client base includes:

Major Local and International Corporations.
Legal Services .
Small Business .

Our larger corporate and Gov clients have included:

QLD Education Dpt ( inc Library Services and Publishing)
R. J. Gilbertsons (inc Don Smallgoods)
Lend Lease Corporation
Boral Australia
Concrete Constructions
Bandag Manufacturing
Bridgestone Australia
Dexion Australia
Qld Department for Social Mission
University of Queensland
Fowles Overett Group
Bell Scaffolding
Norfolk Co-operative
Birch Carol and Coyle
Bovis Lend Lease
Australian Dental Association
Credit Reference Association of Australia (CRAA)
Norfolk Island Airlines
Qld of University Veterinary Centre
Gold Coast Turf Club
Civil and Civic
Pacific Unlimited Holidays
Norfolk Island Holidays
Omniche Holidays
Kompass Holidays
LJ Hooker
4Mats (Film Industry)
Premise Film
Scan Industrial
Queensland Council for the Ageing
Oakey Creek Coal
Conias Real Estate
Brisbane Catholic Education Office
Australian Academy of Music
Royal Brisbane Hospital
Lanier Business Products
Griffith University
Hamilton Tyre and Rubber (inc Millard Tyre Service)
Toowong Squash Centre
Computerland
Servcorp
Carbon Consulting International
Coffee Club
Mary Valley Dairy
Jourdan Refrigerated Transport
Taspac Packaging
Lifestyle Property Sales (inc Washington Developments)
Valley Fresh Co-Operative
Clyde Equipment Pacific Limited
John Holland Pty Ltd
Sydney Point of Sale

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Next Meeting Our next Directors meeting will be held at Taringa Centre, 200 Moggill Road, Taringa, QLD in the third Quarter 2011 (date to be confirmed)

Last Updated on Monday, 02 January 2012 12:55

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